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Office Administrator

maria.mizzi@hilton.com Full-Time  Anywhere 25 Jun 2021

Job Description

Hilton Malta is seeking to recruit an Office Administrator on a Full-Time basis to form part of our Engineering Team.

 

The selected candidate will assist with general office duties as well as be responsible for the following tasks;

 

  • Daily input and update of all records relative to the Engineering Department’s Payroll as well as prepare rosters and any resulting adjustments, payroll forecasts, track vacation leave balances, verify hours paid and compile monthly allowances
  • Take ownership of the hotel Fire-book ensuring that all internal and external checks, certifications and records are done in a timely manner
  • Liaise with regular suppliers regarding scheduling of normal contracted services as well as call-outs
  • Sort and record department invoices and prepare an informal department balance sheet as well as report on hotel total utilities at month’s end
  • Track our internal guest satisfaction feedback program related to Engineering and produce weekly report with a room score analysis
  • Track utility consumption for all areas and then compile and distribute usage reports to the respective head of department
  • Keep record of all department purchase orders and follow up with suppliers to ensure timely delivery and invoicing
  • Monitor stock levels in Engineering sub-store and re-order to pre-set minimum stock levels
  • Input daily /weekly lighting/HVAC schedules
  • Extract data from Synergy software to identify common issues and produce weekly and monthly reports for proactive problem solving

 

The selected candidate needs to be well organised, fluent in the use of various computer systems and have a flexible and outgoing personality. Previous experience in an administrative position will be favourably considered.

 

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