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Compliance Officer / Office Manager

ECDDP Support Services Limited Full-Time  Anywhere 25 May 2015

Job Description

Compliance Officer / Office Manager

COMPLIANCE OFFICER / OFFICE MANAGER
KEY RESPONSIBILITIES OF COMPLIANCE OFFICER

day-to-day control over the activity of the Company in terms of the Company Service Providers Act;
establishing, implementing and maintaining adequate policies and procedures to identify breaches by the Company of the applicable registration requirements imposed by the Company Service Providers Act;
ensuring that the Company’s staff are familiar with rules implementing provisions of Company Service Providers Act and any relevant guidance concerning CSP services issued by the MFSA;
contacting MFSA and other local authorities in the above respect.

KEY RESPONSIBILITIES OF OFFICE MANAGER

using a range of office software, including email, spreadsheets and databases;
managing filing systems;
developing and implementing new administrative systems, such as record management;
recording office expenditure and managing the budget;
organising the office layout and maintaining supplies of stationery and equipment;
maintaining the condition of the office and arranging for necessary repairs;
organising and chairing meetings with staff – in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this;
overseeing the recruitment of new staff, sometimes including training and induction;
ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
carrying out staff appraisals, managing performance and disciplining staff;
delegating work to staff and managing their workload and output;
promoting staff development and training;
implementing and promoting equality and diversity policy;
writing reports for senior management and delivering presentations;
responding to customer enquiries and complaints;
reviewing and updating health and safety policies and ensuring they are observed;
arranging regular testing for electrical equipment and safety devices;
attending conferences and training;
depending on the organisation, duties of the role may extend to the management of social media.
REQUIREMENTS:

experience in similar position;
capability of building good connections with local legal, regulatory and public authorities;
good knowledge and understanding of CSP legislation and relevant regulations;
perceptiveness – the ability to recognize potentially suspicious activity;
analytical skills – the ability to absorb and analyze information;
research skills – being able to recognize what additional information may be required before definitive reporting decisions are made;
communication skills – the ability to communicate clearly and succinctly both verbally and in writing at all levels;
confidence – both to make and to justify decisions.
fluent in Polish and English is a necessity. Fluent in Maltese is also an advantage

OUR OFFER

Full time or part time employment;
Competitive salary adequate to skills and experience;
Location – Valetta, Malta;
Become a part of a unique and carefully selected team

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