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Purchasing Officer

SpotOn Connections Full-Time  Anywhere 9 Feb 2019

Job Description

Overview of the role

Would you like to work for an organisation which operates to internationally recognised and certified standards and practices for ethical compliance, quality, health, safety, security and environmental management alongside inspirational people who are dedicated to being the best they can? Currently we have an exciting opportunity for an enthusiastic Purchasing Officer to join our client’s team based in Malta.

Responsibilities; 

  • Responsible for the purchasing of goods and services for company and clients, following respective purchasing procedure
  • Endeavour in sourcing activities for goods and negotiate pricing with vendors, ensuring savings targets are achieved
  • Issue official quotations to clients
  • Chasing quotes pending approvals and necessary documentation
  • Raising purchase orders with suppliers and track order until it arrives at end destination
  • Notify relevant personnel when purchasing any hazardous items
  • Issuing of service requisition orders / issue notes
  • Issue certificates of origin
  • Prepare invoices for cargo manifests
  • Responsible for closing respective orders and related documentation as per procedure
  • Input data in reports as directed by the purchasing coordinator
  • Develop and maintain a professional business rapport with vendors and clients
  • Support the purchasing coordinator in developing and updating processes and procedures related to purchasing and provide necessary feedback

Requirements;

  • EQF level 5 education in business related subjects. A higher level of education in procurement / marketing or supply chain will be considered an asset
  • In possession of an ECDL licence or equivalent
  • Proficient in Microsoft Excel
  • Minimum 1 year working experience within purchasing
  • Highly organised and able to prioritise work to meet competing demands
  • Self-motivated and proactive with demonstrated creative and critical thinking skills
  • Able to multi-task with minimum supervision
  • Fluent in spoken and written Maltese and English
  • Good interpersonal skills with ability to build working relations with team
  • Willing to work flexible hours including weekends and public holidays, as necessary
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