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Office Administrator

NetRefer Full-Time  Anywhere 5 Oct 2018

Job Description


Position Overview

Office Administration forms part of the Operations team and it is integral to the success of the company. The role involves a great deal of multitasking. The chosen candidate will be responsible for assisting the Office Manager in managing the day to day office duties and ensuring that the administrative activities within the organization run efficiently and effectively.

 

Responsibilities:

  • Manages the company’s reception area. Greets, directs and provides general support to all visitors, including vendors, clients and job candidates. Ensures completion of paperwork, sign-in and security procedures.
  • Performs general administrative duties. Handles incoming calls and direct calls and/or messages as required.
  • Work on own initiative and autonomously as required.
  • Submit and reconcile petty cash.
  • Book and arrange travel and accommodation requirements for the staff.
  • Assisting with internal and external staff events.
  • Assist other staff members of the organization, with overflow work, such as obtaining quotes and information from other organizations or suppliers including (but not limited to) searching on the internet.
  • Maintain office and kitchen supplies by checking stock in order to determine inventory levels, anticipating requirements, placing and accelerating orders, verifying receipt, stocking items, delivering supplies to correct area.
  • Maintaining a clean and enjoyable working environment throughout the company.
  • Maintains office equipment by arranging maintenance, calling for repairs, monitoring equipment operation throughout the company.
  • Maintain and update all supplier contacts list.
  • Sorting and distributing incoming and outgoing post.
  • Develop and maintain a filing system.
  • Assisting in any other tasks required by the Operations Team.

 

If you believe you have the following skills, then this is the role for you:

  • A strong experience as an office administrator, office assistant or relevant role.
  • Excellent organisational skills.
  • Excellent leadership skills.
  • Ability to prioritise work and manage own time.
  • Fast learner and able to work accurately and efficiently.
  • Reliable and willing to go the extra mile and be part of a team.
  • Demonstrate the ability to work autonomously.
  • An advanced level of English (written and verbal).
  • Excellent knowledge of MS Office, mainly Excel, Work and Outlook.
  • Whatever it takes Attitude.
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