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HR Administrator

Broadwing Full-Time  Anywhere 6 Dec 2018

Job Description

Company Introduction

Our client is a leading organisation in accounting, audit, tax, financial planning services

Job Responsibilities and Duties

  • Understand the company’s global culture, values and mindset
  • Design and implement the Firm’s Employer branding program including management of external contractors/consultants, if required
  • Design and implement a company Culture and Value alignment program across the Firm
  • Work with external consultants to design and implement a People Development and Leadership program for all Partners and Managers
  • Design and implement regular Team Building initiatives
  • Assist the HR Partner in defining requirements of vacant positions including duties involved, working conditions, hours, pay, level of experience needed and training available
  • Manage the recruitment process for the company and its Clients
  • Interview applicants, administer selection tests, prepare interview reports and make recommendations to the Partners on the best possible candidate to fill the vacant position
  • Draft contracts of employment and job descriptions
  • Maintain adequate staff on-boarding procedures, and suggest additional procedures, to ensure new staff members receive a smooth induction into the Firm, including, Legal and Administrative, Technology and Productivity, Social and team dynamics
  • Process the company’s and Clients’ payroll function and any compensation and benefit programs if required
  • Manage vacation/sick/bereavement/unpaid/study leave entitlement and requests through the Firm’s preferred digital tool
  • Applications and maintenance of Work Permits for company’ s non EU employees and Clients
  • Ensure that the Company fulfils all its legal HR related obligations with the Inland Revenue Department, Jobsplus and any other relevant regulatory authority
  • Maintain and update personnel records on matters such as employment history, leave, performance appraisals, training, salary, etc.
  • Organise and participate in appraisal meetings, to ensure that they are carried out regularly, fairly and efficiently
  • Assist the HR Partner in developing employee review structures based on measurable KPIs
  • Work with Partners, Heads of Department and Managers to coach, train or mentor employees who need special attention
  • Update the Firm’s Policy Manual at least once a year or as required, every time a new policy is established or the existing ones are amended
  • Ensure proper and timely communication of new or updated policies
  • Ensure that all staff comply with the Firm’s policies and procedures
  • Ensure that all Mangers are consulted and regularly informed on changes in personnel policies
  • Keep the HR Partner informed on all staff issues
  • Organise regular Management meetings based on a pre-agreed agenda and noting follow-up actions
  • Advise employees on work matters, career development, personal and employment matters
  • Assist in organising social events through the Firm’s Social Committee
  • Keep updated on developments in talent management, acquisition and development
  • Be knowledgeable of Maltese Employment Laws and any other relevant legislation


  • At least 2 years’ experience is required for this role.  Must also have thorough experience in employment law

Personal Skills

  • Excellent proficiency with Microsoft Office;
  • Excellent written and oral proficiency in both English and Maltese;
  • Planning, organisation and time management skills;
  • Good in public speaking;
  • Holds a strong eye for detail and accuracy;
  • Able to work under pressure with a strong sense of assertiveness;
  • Ability to prioritize, multitask and flexible to meet changing deadlines.

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