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Administration Officer (Trust)

VacancyCentre Full-Time  Anywhere 8 Nov 2018

Job Description


Would you like to cover an administrative role for a great international company located in Malta? This vacancy for an Administration Officer may be of your interest then.


An international Leading Trust company providing a range of Trust and Pension services.


The Administration Officer will carry out a range of trust administration activities under the supervision of the Trust Officer / Senior Trust Officer. Main duties and responsibilities will include:

  • Assist Trust Officers / Senior Trust Officers with the management of their caseloads
  • Assist Administrators with routine client inquiries both over the phone and via written communication
  • Support administrators with the general administration of their portfolio including photocopying, scanning, and filing
  • Assist administrators with routine bookkeeping ensuring that it is completed in a timely and accurate manner
  • Preparation of draft trustee minutes and documentation in order to assist with trustee approval process
  • Be proactive in recognizing and pursuing opportunities for improving procedures and controls
  • Record time spent on different client matters accurately via Navision
  • Ensure the database is maintained and updated accordingly
  • Ensure book-keeping is undertaken as per procedure
  • Ensure BTP matching is undertaken correctly as per the guidelines laid out in the DPPM.
  • Ensure that bank reconciliations are undertaken within 30 days of month end as per the DPPM


  • Excellent verbal and written communication skills in English.
  • Preferably with the minimum A Level of Education
  • Possesses fine attention to details, strong work ethic, willing to learn and high commitment
  • Experience or interest in Trust Company business or in an Administration role is advantageous but not essential


A generous offer between €18,000 and €20,000 gross per year, coupled with an array of other benefits, will be given to the selected candidate.

How to apply

Administration Officer (Trust) – Job. 4552

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